Charities Commission

Registration forms

Overview of forms
Forms in PDF
Translated guidance
Forms in regulation
Forms consultation

Overview of forms

The Form Helper can help you decide which form to use and when. It also provides guidance on who should complete the form and points you to related information sheets.

There are two different ways for individual organisations to apply for registration using this website:

complete the application form online by visiting the Charities Register and following the step-by-step instructions;

OR
use the PDF versions provided below, print the application form (Form 1) and one copy of the Officer Certification Form (Form 2), for each officer, complete them by hand and post them to us. Read our tips on applying by post for more.

If you are applying to register a group, please print the Group Member Information form below, which is designed to help you prepare a group submission - the first step in the group registration process. We recommend you read the information in our Group Registration Information Pack before beginning a group application.

You can also contact us to request hard copies of our forms and we will post them to you.

Each form includes guidance notes to help you answer each question. For further guidance, call our free information line on 0508 242 748.

Forms in PDF

The electronic version of our paper forms.

Black and white and printer-friendly, you may wish to print them out and complete them by hand. You might also find it useful to save Form 2 to your computer and email it to the officers of your organisation.

Registration as an individual charitable entity

Form 1 - Application by entity for registration as a charitable entity (PDF, 339KB - link opens in a new window)
- To download Form 1 without guidance notes click here (PDF, 173KB - link opens in a new window)
Form 2 - Officer Certification Form (PDF, 128KB - link opens in a new window)
- To download Form 2 without guidance notes click here (PDF, 97KB - link opens in a new window)

Group registration

Group Member Information (PDF, 214KB - link opens in a new window) - please use this form to help you prepare a submission for group registration. For further information on group registration, visit our Guidance for Charities pages.
Form 2 - Officer Certification Form (PDF, 128KB - link opens in a new window)
- To download Form 2 without guidance notes click here (PDF, 97KB - link opens in a new window)

Form 5 - Application by single entity for registration as a charitable entity (PDF, 238KB - link opens in a new window) - A copy of the form will be sent to you once your submission has been approved. A sample is included here so you can preview the information we will ask you for.

After registration as an individual charitable entity

After registration as a group

Form 3 - Notification of changes to charitable entity (PDF, 233KB - link opens in a new window) - for use by group members
Form 4 - Annual return for a charitable entity (PDF, 380KB - link opens in a new window) - for use by group members

Form 6 - The terms and conditions set for each group specify how the group parent should report changes to the details of the single entity.
If your terms and conditions require a Notification of Changes for Single Entity Form – Form 6 to be completed please request a copy by emailing info@charities.govt.nz

You can choose to have Form 6 sent to you by email or by post.
Form 7 - Annual return for a single entity (PDF, 252KB - link opens in a new window)

Translated guidance

Guidance notes to help you fill out Forms 1, 2 and 3 are available in Māori, Tongan, Samoan, Chinese Traditional, Korean and Arabic. Please note that these were published in September 2007 and may not reflect minor changes to our processes.

Māori

Tongan

Samoan

Chinese (Traditional)

Korean

Arabic